From OC BikeFest to a 5K to raise money for breast cancer, the resort’s fall schedule fills up fast.
At a meeting on Monday, members of Ocean City Council approved details of the following upcoming events:
Council members approved a memorandum of understanding with the organizers of OC BikeFest, which is scheduled for September 14-18.
The staff report says the organizer has also asked the board to hold September 13-17, 2023 and September 11-15, 2024 for the next two years’ event.
The tourist-heavy gathering takes place in mid-September every year, with activities such as bike-related demonstrations, vendors, music, and food and drink sales held in both the entrance parking lot and at the convention center on 40th street.
The memorandum of understanding approved on Monday was for the activities planned for the entrance, while a separate contract for the rental of the convention center space is in preparation.
Organizers are also working out details with members of the Office of the Fire Marshal and the police department.
The staff report says that because BikeFest requires a large police workforce, OCPD members will need to know concert dates and estimated crowd sizes for each. Last year, the event cost the department over $80,100 in regular hours and over $37,200 in overtime.
The MOU also allows overnight parking for oversized vehicles and trailers at the West Ocean City Park and Ride during a portion of the event dates, and free bus services for wristband holders throughout the duration. The estimated cost of these units is $84,000, according to the staff report. Boardwalk trams will also operate during the event, weather permitting.
The city charges the plaintiff $50,395 for support and private event costs. A cost sharing is also established with the organizer so that the city collects the income from the trailer permits.
Stolen for brain injury
An annual beach volleyball tournament to raise funds for brain injury research runs from 8 a.m. to 5:30 p.m., August 13, with a rain date of August 14, on the beach between the 42nd and 43rd streets.
According to the staff report, the event features teams playing games on four nets set up between 8ft by 8ft posts in the sand. Headquarters tents and spectator areas will also be included, and enough room will be left in the event footprint for regular beach patrons to be on the sand.
The staff report says organizers will be charged $350 in private event fees.
To date, the charity tournament has raised over $100,000 for Baltimore’s Sinai Hospital for TBI Research and Rehabilitation.
Surfers Healing Ocean City
A one-day surf camp for children with autism is taking place from 9 a.m. to 6 p.m., August 17, at 37th Street Beach.
According to the staff report, Beach Patrol staff enjoy helping out with the annual Surfers Healing Ocean City event each year. The camp is self-contained and, according to risk management officials, it promotes the family image of the town.
The event organizers will pay a total of $570 in asset and support and private event fees to set it up.
Sunfest Kite Festival
Tentatively set for 9 a.m. to 7 p.m. September 29 through October 2 on the beach between Fourth and Sixth Streets, Sunfest Kite Fest is officially on the books.
Jay Knerr, representing the Maryland International Kite Expo, sought approval for the event, which will consist of giant kite demonstrations, sport kite demonstrations, children’s kite giveaways, candy drops and small kites in general. The kite festival has usually been held as part of Sunfest, but this year will take place during the three-day Oceans Calling Music Festival which runs from September 30 to October 2 at the gate.
The city charges the organizer $525 in private event fees.
Kite Flyers Association Event
Alongside the American Kitefliers Association convention taking place at the Princess Royale Hotel, a one-day kite event is scheduled for October 13, with a rain date of October 14.
The exact size of the event footprint will depend on the tide, but the organizer has requested a 300ft by 300ft sand area.
Organizer to pay city $350 in private event fees, staff report says
Breast Cancer 5K
A planned 5K to raise money for breast cancer will run from 8 a.m. to 11:30 a.m., Oct. 22, on the boardwalk.
Mary Bellis, a representative of the American Cancer Society, requested approval of the race on that date for this year, as well as holds for October 21, 2023 and October 19, 2024 the following two years.
The event is a fun 5k and 1 mile run/walk organized to raise money and awareness for breast cancer. The courses will be set up on Atlantic Avenue and the concrete slab east of the boards, with a race village on South First Street between Baltimore Avenue and Boardwalk. The event takes place in collaboration with Sunfest.
The organizer is paying the city a total of $1,325 for assets and support, as well as special event fees.